| County Administration Software |
| Contents: |
| County
Administration Software Modules |
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The Ki Corp Jury Management
module is
designed to assist the District Clerk’s Office with the management of the jury
selection process from marking the juror as present to issuing the check. Random jury
selection is maintained using the annual Secretary of State file of valid county jurors.
- Provides Automatic, Random Selection of Jurors
- Maintains a History of Service and a Record of Excused
Jurors
- Provides Juror Summons, Juror Checks, CDA Investigator Jury
Lists
- Provides Easy Exemption Process
- Reprints Jury List with Scramble
- Generates Available Juror, Check Register, Jury Panel and
Exemption Reports
- Provides Automatic Check Generation
- Tracks and Reports Grand Jury
- Creates City Report Summons
- Marks Jurors as Present by Number, Name, or Bar Code
- Adds Walk-ins to the Jury Pool
- Provides Jury Event Query
- Moves Jurors from Jury back to the Jury Pool
- Pays Juror Panels
- Previews and Prints Check Register
- Prints Report of No Shows, Deceased Jurors, Permanent
Exemptions, Jury Cards, and Alphabetic/Random Juror Lists
- Adds/Updates the Jury Date Database
- With Bar Code Scanning, easily marks Jurors as Present or
Exempt when they report
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| Voter Registration
and Early Voting |
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The Ki Corp Voter Registration and
Early Voting module is designed to assist the Election Administrator with the
management of voter registration as required by the State. This module maintains a
detailed information database concerning voter eligibility and exemptions. Entry and query
is provided by name, address, certificate number, or precinct and voting location.
- Tracks Voters by Precinct and District
- Provides a Look-up for Precincts by Address
- Tracks Historical Changes
- With Early Voting, provides Branch Voting Statistics, Party
Affiliations, and Precinct Rolls
- Manages Previously Registered Persons, New Applicants, Cards
Returned by Mail, and Disqualified Persons
- Provides Precinct Voter Lists for Early Voting and Election
Day Voting as Required in County, City, Schools, State and Federal Elections
- Maintains Voter Information
- Prints Selected Records or the Entire Database to the Screen
or the Printer
- Has a Copy Button to Copy to the Windows Clip Board for Use
in Other Applications
- Interfaces with the State Voter Registration System
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The Ki Corp Commissioner’s
Court Index is designed to assist the County Clerk’s office with the
management of the Commissioner’s Court Minutes. The systems is used
to find, add, edit or report on Commissioner’s Court motions.
- Attendee Screen to Record Exactly
Who Attended the Meeting
- Drop Down Menus for Category,
Department, and Action Taken Ensures no Mistakes and Minimal Data
Entry
- Includes Session Identification
Field for Recognizing Meeting Continuances
- Unique System Generated Number
for Motion Identification Ensures no Duplicates
- Motions may be Found by the Motion
Date, Category, Company Name, Department or Bid Number.
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No Matter What Information is Available, Motions are Easily Located
- Comment Section Provides Area
for Contingencies, Subject Extensions, General and Other Miscellaneous
Information
- Pre-built Reports Include All Information
Needed
- Motions Lists by Date and
Sequence
- Subject and Date
- Index List for Meeting
Category
- Category and Date
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Ki Corp’s Vital
Statistics module is designed to assist the County Clerk staff with
the management of vital statistic information including: assumed names
and owners, marriage records, birth and death records, and UCC
records.
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of four, easy-to-navigate screens: |
- File, used to
exit the system
- Application,
used to enter the vital statistic information
- Assumed Names and Owners
- Marriage Records -
Formal and Informal
- Birth Records
- Death Records
- UCC Records
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- Reports, used to
print or view reports of vital statistic information
- Help, used to
view information about the Ki Corp Vital Statistic system
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Ki Corp’s County
Maintenance Work Order module is designed to assist the County
Maintenance department with the logging, assigning, tracking and
reporting of maintenance work orders and requests. It is also used to
assist department designees to log work requests and keep track of the
status of a specified work request.
The add request/order screen changes in order to accommodate either
the needs of the Maintenance department or the needs of requesting
departments respectively.
The system assigns a computer generated tracking number to every work
request added to the system. This number may be used for status
tracking, assignments, and reporting.
Add Request and
Report screens change to accommodate the needs of the
Maintenance Department or the requesting party
respectively.
- Pre-built Maintenance Department
Reports for Easy Access, Tracking
and printing
- Unassigned Work Orders
- Pending Work Orders
- Pending Work Orders per Department
- Pending Work Orders by Assignment
- Completed Work Orders by
Department
- Completed Work Orders by
Assignment
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- Pre-built Requesting Department
Reports for Easy Accessing, Tracking
and Printing
- Pending Work Orders per Department
- Completed Work Orders per
Department
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- Handles Prioritization of Requests
- Emergency
- Urgent
- Routine
- Scheduled Maintenance
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- Find a Request
or Order by any of the Following
- Emergency
- Requestor
- Work Order Number
- Department
- Request Date
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- Assignment and
Assignment Date easily tracked
- Easily Approve, Disapprove, or
Defer Work Requests
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Ki Corp's Document Imaging
module is designed to assist all County departments with the
management of document imaging. The Document Imaging module
directly effects Ki Corp's Criminal and Civil Case Management modules
and Case Analysis.
Events entered into the Criminal and
Civil Case Management modules which produce documents also print a
label associated with the event. The label identifies the case
for which document belongs. The Document Imaging module
automatically places the scanned documents with the associated case
and is immediately viewable in Ki Corp's Case Analysis.
The physical scanning of a document is
as easy as placing a sheet of paper in a scanner and pressing a
button. All documents are scanned at one time and automatically
entered on the appropriate case and event.
Case Analysis sports a column on the
Event screen to indicate if an image is associated with the
event. If there is an image associated with the event, the
letter "Y" is displayed in the column. In order to
view the document image, double click on the indicator (the letter
"Y") and the image immediately displays on the screen and
can be printed.
- Scanned Images are
Automatically Placed in the Appropriate Case and Event
- Images are Immediately
Viewable in Case Analysis
- Images are Easily
Printed
- Generates Reports for
Batch Scans, Deletes and Overwrites
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A fine is only punishment
if the defendant pays. Ki Corp’s Collections module is designed to
assist the County with the collection of fees and fines assessed on
cases. The system is integrated with Ki Corp’s Civil Justice
Management and Criminal Justice Management to access
case fines and fees assessed by the judge and entered by the clerks
office. The application may also be used as a stand-alone collection
module.
The Collections module reflects all fines and fees, along with
payments made and balances due on a case by case basis. The system is
designed to track payment agreements, payment agreement types, amounts
and frequency of payments made by the defendant. It also
contains a history of any correspondence.
- Events are added
to the system which trigger generation and printing of
necessary documents including
- Collection Letter
- Payment Plan Information
- Community Service Orders
- No Payment Received (Three Notices)
- Partial Payment Received
- Return to Court (Capias Pro Fine)
- Jail Credit
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- Pre-designed Reports for Easy
Generation and Printing
- Criminal Case Collection
Detail for specified court
- Criminal Case Collection
Detail for all courts
- TJC Report Detail per Specified
Court
- Distribution Code Report
- Payment Due
- Agreement
- Paid Off
- Case History
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The Ki Corp Non Case-Related Fees
module is designed to assist the County Clerk’s office with the management of fees,
which are not related to a case. This module manages Real Property, Hunting, Fishing, and
Marriage License Fees, Notions, UCC Account, Copy Order, and Miscellaneous Fees.
- Automatic Totaling of Fees
- Automatic Descriptions by Fee Code
- Automatic Generation of Next Available Instrument Number and
Receipt Number
- Automatic Generation and Printing of Receipts upon Payment
Acceptance
- Provision for Comments
- Allowance for Reprinting of Receipts
- Based on Security Access Code
- Provides Maintenance for Manual Updating of Next Receipt
Number and Instrument Number
- Provides a Means for Reversals
- Prints a Balance Report
- Allows Payment of Charges
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The Ki Corp Real Property Index module
is designed to assist the County Clerk’s office with the management of property
titles, deeds of trust, mechanic liens, oil and gas leases, and other liens and
instruments.
- Maintains Instrument Data
- Grantor Information
- Grantee Information
- Instrument Type
- Volume and Page Number
- Filed Date, Delivery Date, Returned by Mail Date
- Provides Cumulative Lists
- Monthly, Annual, and Multiple Year
- Register of all Instruments
- Prints Index Cards for Appraisal District
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Ki Corp’s Septic
Track module is designed to assist County designated personnel
with the tracking of septic tank information and printing of necessary septic system reports including: property owners, complaints and
inspections.
- Maintains Septic Tank
Information
- Installation
- Location
- Property Owner History
- Inspections
- Sewer Line
- Septic Tank
- Drain Line
- Drain Field
- Quickly Find Septic
Information
- Permit Number
- Current Owner's Address
- Installation Date
- Site Locations
- City
- County
- Block
- Section
- Lot/Track
- Subdivision
- Map ID
- Easily Add, View and Print
Complaints
- Quickly Find Complaint
Information
- Complainant's Name
- Complainant's Address
- Quickly Attach, View and Print
Photos, Images and Other Documents
- Access the County Appraisal
District Website from within the System
- View Previous Owners
- Print Needed Reports
- On-Site Sewage Facility
Inspection Report
- Application for Inspection of
an Existing System
- Inspection Certificate for an
Existing System
- Notice of Approval and License
to Operate Certificate
- Septic System Report
- Inspection Report and Summary
- Complaint Report and Summary
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The Ki Corp Capital Assets Inventory
module is designed to assist the County Purchasing Agent with the management of county
capital assets.
- Manages Inventory Data Items by Department Number, Property
Number, Bid Number, Amounts, Dates, Classifications, and Descriptions.
- Provides Easy Maintenance and Inquiry
- Provides Annual Capital Asset Report
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Ki Corp’s High Power module
is designed to assist the Criminal District Attorney’s
office with the management of deleting Criminal Reference Numbers and
Person Identification numbers. The system is used primarily for
changing Person Identification Numbers (PIDs), which
"merges" cases under one Person Identification Number (PID).
Ki Corp systems examined by the Hi Power module: Jail Booking
Management System, Warrants Management, Civil Service Management, Images, Bonds,
Civil Case Management and Criminal Case Management.
Only the District Attorney designated employee may access and execute
the High Power module. Unauthorized access results in an error
message citing the security breach.
- Security Intensive
- Delete a Criminal Reference Number
- Delete a Person Identification
Number
- Change a Person Identification
Number
- Print Reports of Deleted Criminal
Reference Numbers and Person Identification Numbers
- Print Reports of Changed Person
Identification Numbers
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